CHAPTER – 9 

OTHER RELATED ISSUES 

9.1       RECORD OF ASSETS CREATED 

9.1.1   Each village panchayat, block and district should have a complete inventory of the drinking water sources created under different programmes, like ARWSP, MNP, Calamity Relief Fund, Community Development and Panchayat funds, JRY funds, other sources, etc. giving date of the start and completion of the project, cost of completion, depth in case of the spot sources, agency responsible for O&M and other relevant details.  The inventory of assets created should also be available with the different field functionaries of the Implementing Department or Agency concerned with implementation of rural water supply at a decentralised level for the habitations within their jurisdiction at sub-division, circle levels, etc.  The overall information should be available with the PHED / Implementing Department in the State. 

9.1.2   Each source should have a plaque indicating the date and programme under which commissioned, name of the executing agency, cost and agency responsible for maintenance. Numbers may be assigned to each source location-wise for easy identification and monitoring of proper maintenance. 

9.1.3   There should be a proper inventory control of the materials required for execution of water supply schemes.  The procurement of materials either at the headquarters or in the decentralised system should be arranged well in advance of the Action Plan for execution of schemes to synchronise with the time-frame for implementation.  A coordinated approach should be adopted for timely availability of materials and funds.  It has been noticed that sometimes, funds are available with the implementing agencies in the field but they do not have materials (which are purchased on centralised basis) for execution of schemes or materials are available with them but funds for other expenditure have not been made available by the State Government.  This results in loss of time and idle manpower.  Therefore, situations like the availability of material but non-availability of funds or vice versa should be avoided for expeditious completion of schemes. 

9.1.4     A computerised data base of the above may be maintained for easy access and retrieval. 

9.2        Reports and Returns 

The following reports and returns should be submitted  by the States/Uts. 

a)       Annual Action Plan for the Financial year by 30^th April. 

b)       Annual targets by 30^th April covering the following aspects: 

-         Coverage of habitations; population to be benefited.

-         No. of SC/ST habitations (with names ) to taken up.

-         Scientific source finding, iron removal, eradication of guineaworm, defluoridation, desalination, arsenic, SPV pumping system, Water quality testing, clearance of schemes, training of manpower under national Human Resource Development, Bilateral/multilateral Projects and financial outlays. 

c)       (i) Monthly progress Monitoring Reports by 20^th of the following month.

(ii) Quarterly progress Monitoring reports by 20^th of  the first month of the following quarter. 

d)       Annual progress report for clearance of schemes by 31^st October and 30^th April. 

e)       Progress of performance of drilling rigs of different types by 20^th of the following month. 

f)        The status of functional/non-functional handpumps and other drinking water supply schemes on quarterly basis by 30^th April, 31^st July, 31^st October & 31^st January for the proceeding quarter. 

g)       Annual report of achievements under the programme during the year by 30^th April of the succeeding financial year. 

h)       Monthly progress reports in respect of installation of drinking  water schemes in rural  schools. 

i)        The details of the schemes approved under the delegated powers of the State should be sent to the Mission. 

j)        The Statement regarding number and type of handpumps installed, piped water supply and other schemes commissioned, the status of functional and non-functional handpumps/PWSS etc. should be sent alongwith the quarterly  progress reports.  The population covered under handpumps and PWS Schemes may also be reported. 

k)        District-wise break-up of MNP provision and ARWSP allocation may be reported to the Mission before end of May every year. 

l)        Monthly progress monitoring report  in respect submission projects sanctioned prior to 1.4.1998

These reports would enable the Central and State authorities to monitor the progress and quality of performance and to take appropriate corrective measures. 

The forms for the various reports under the programme monitoring system (PMS) are given at Annexure-VI.      

9.3      SCHEDULE OF INSPECTION 

For effective implementation, physical monitoring through inspection is essential.  For this purpose, officers from the State government headquarters should visit the district, block and villages regularly and ascertain whether the execution of schemes is in accordance with the prescribe standards and specifications, the Status of maintenance, the approval given at the time of technical clearance of the schemes, etc. Departure, if any , from the original scope of the scheme should be highlighted and brought in the inspection tour reports for appropriate action by the State and Central Government Officers,  Interaction with O & M Committees/agency, NGOs  and randomly selected users should form part of the inspection. Examination of the record and operators registers should be as thorough as possible. For this purpose, the states may prepare a check list to be made available to the inspection officers/teams. 

Similarly, officers at the circle, division and block level shall closely monitoring all aspects of the programme through visit to work sites, particularly in interior areas to ensure quality of works.

Index